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<meta>
      <topic id="textscalcguideautofilterxml" indexer="include" status="PUBLISH">
         <title id="tit">Applying AutoFilter</title>
         <filename>/text/scalc/guide/autofilter.xhp</filename>
      </topic>
   </meta>
<body>
<bookmark branch="index" id="bm_id3156423"><bookmark_value>filters, see also AutoFilter function</bookmark_value>
      <bookmark_value>AutoFilter function;applying</bookmark_value>
      <bookmark_value>sheets; filter values</bookmark_value>
      <bookmark_value>numbers; filter sheets</bookmark_value>
      <bookmark_value>columns; AutoFilter function</bookmark_value>
      <bookmark_value>drop-down menus in sheet columns</bookmark_value>
      <bookmark_value>database ranges; AutoFilter function</bookmark_value>
      </bookmark><comment>mw made "drop-down..." a one level entry and added a "see also" reference</comment>
<h1 id="hd_id3156423"><variable id="autofilter"><link href="text/scalc/guide/autofilter.xhp">Applying AutoFilter</link></variable></h1>
<paragraph id="par_id3147427" role="paragraph">The <emph>AutoFilter</emph> function inserts a combo box on one or more data columns that lets you select the records (rows) to be displayed.</paragraph>
<section id="autofiltertext">
      <list type="ordered">
            <listitem>
                  <paragraph id="par_id3152576" role="listitem">Select the columns you want to use AutoFilter on.</paragraph>
            </listitem>
            <listitem>
                  <paragraph id="par_id3153157" role="listitem">Choose <emph>Data - AutoFilter</emph>. The combo box arrows are visible in the first row of the range selected.</paragraph>
            </listitem>
            <listitem>
                  <paragraph id="par_id3154510" role="listitem">Run the filter by clicking the drop-down arrow in the column heading and choosing an item.</paragraph>
            </listitem>
      </list>
      <paragraph id="par_id3155064" role="listitem">Only those rows whose contents meet the filter criteria are displayed. The other rows are filtered<comment>UFI: we must distinguish manually hidden cells from filtered cells, because they behave differently. So don't use the word "hidden" when a filter is applied.</comment>. You can see if rows have been filtered from the discontinuous row numbers. The column that has been used for the filter is identified by a different color for the arrow button.</paragraph>

      <section id="noselecteddata">
            <note id="par_id931752683152912">When no cell range is selected, the AutoFilter will apply to the column up to the first empty cell. Please ensure that you select the appropriate range before applying the AutoFilter.</note>
      </section>

      <paragraph role="paragraph" id="par_id301752683274133">When the cell range is expanded to include additional non-empty cells, the AutoFilter automatically adjusts the filter range to encompass these new cells.</paragraph>
      <paragraph id="par_id9216589" role="paragraph">When you apply an additional AutoFilter on another column of a filtered data range, then the other combo boxes list only the filtered data.</paragraph>
      <paragraph id="par_id3153714" role="paragraph">To display all records again, select the <emph>all</emph> entry in the AutoFilter combo box. If you choose <emph>Standard</emph>, the <item type="menuitem">Standard Filter</item> dialog appears, allowing you to set up a standard filter. Choose "Top 10" to display the highest 10 values only. </paragraph>
      <paragraph id="par_id3147340" role="paragraph">To stop using AutoFilter, reselect all cells selected in step 1 and once again choose <emph>Data - AutoFilter</emph>.</paragraph>
      <section id="autofiltertip">
            <tip id="par_id4303415">To assign different AutoFilters to different sheets, you must first define a database range on each sheet.</tip>
      </section>
      <warning id="par_id3159236">The arithmetic functions also take account of the cells that are not visible due to an applied filter. For example, a sum of an entire column will also total the values in the filtered cells. Apply the <link href="text/scalc/01/04060106.xhp">SUBTOTAL</link> function if only the cells visible after the application of a filter are to be taken into account.</warning>
</section>
<section id="relatedtopics">
      <embed href="text/scalc/01/12040100.xhp#autofilterh1"/>
      <embed href="text/scalc/guide/filters.xhp#filters"/>
      <embed href="text/scalc/guide/specialfilter.xhp#specialfilter"/>
      <embed href="text/scalc/guide/cellcopy.xhp#cellcopy"/>
      <paragraph id="par_id3152985" role="paragraph"><link href="text/scalc/01/12040100.xhp">Data - AutoFilter</link></paragraph>
      <paragraph id="par_id3154484" role="paragraph"><link href="text/scalc/01/04060106.xhp">SUBTOTAL</link></paragraph>
</section>
</body>
</helpdocument>
